Beamter/Beamtin im Archivdienst (mittlerer Dienst)

Learning locations are: Archive school (classroom instruction) and training archives (archive and storage rooms, offices).

Job type: Civil servant training; career designation in Bavaria: second qualification level. Type of training: Preparatory service in Bavaria, regulated by federal state (Bundesland) ordinances. Duration of preparatory service: 2 years. Learning locations: Archive school, training archives. What do you do in this profession? Civil servants in the middle archive service view and examine document holdings offered to the archive, e.g., probate and guardianship files from district courts, building ground regulations or development plans from building administrations, as well as notarial deeds. They sometimes perform this task independently, and sometimes support archivists. They make the archivally valuable documents accessible, meaning they organize and record the documents according to recognized rules in archive information systems. To manage, describe, and make the archival material usable, they maintain electronic directories. They file the archival materials in the storage rooms and regularly check the holdings for damage.

Job title: Civil servant in the middle archive service. Job type: Civil servant training/preparatory service. Training duration: 2 years. Admission requirement: Intermediate school leaving certificate or qualified secondary school leaving certificate. What do you do in this profession? Civil servants in the middle archive service view and examine document holdings offered to the archive, e.g., probate and guardianship files from district courts, building ground regulations or development plans from building administrations, as well as notarial deeds. They sometimes perform this task independently, and sometimes support archivists. They make the archivally valuable documents accessible, meaning they organize and record the documents according to recognized rules in archive information systems. To manage, describe, and make the archival material usable, they maintain electronic directories. They file the archival materials in the storage rooms and regularly check the holdings for damage.

2 years.

In the selection examination, for example, linguistic and logical-analytical skills as well as general knowledge, particularly in the areas of history, politics, and law, are tested.

Structure of the preparatory service in the middle archive service: Introductory course at the archive school (4 months), practical training at at least two training archives (16 months), final course at the archive school (4 months). Career or qualification examination. Total training duration: 24 months.

No tuition fees or course fees are charged. Travel expenses or costs for learning materials may arise. Costs for accommodation at the training location may also occur.

During the theoretical training, one acquires knowledge in areas such as the fundamentals of Bavarian constitutional and administrative history, modern archival studies, archival science (selection, indexing, official record organization), German paleography, civics, public service law, economic and budget management of the Free State of Bavaria and Bavarian municipalities, cost accounting for state and municipal archives, non-state archival systems, archival technology, and archival legal issues. During the practical training, one learns about the essential tasks, organization, and workflows in the mid-level archival service.

One should be prepared for the following conditions and requirements: During theoretical training phases: Classroom instruction, possibly project work, and reviewing content at home. During practical training phases: Active participation (under guidance), e.g., checking inventories, digitally cataloging archival materials, answering phone calls, informing and assisting archive users with research. Requirements: Diligence and sense of responsibility (e.g., accurate, error-free recording of archival materials in electronic directories) and customer and service orientation (e.g., helpful information for archive users regarding inventory questions).

The monthly gross basic salary for civil service candidates in state authorities is 1,510 Euros. Source: dbb beamtenbund und tarifunion, as of February 2025. Note: In addition to the basic salary, candidate allowances include capital-forming benefits, and possibly family allowances and other supplements, remunerations, and bonuses.

In-depth knowledge in the following school subjects are good prerequisites for successful Ausbildung (vocational training): German: Since civil service candidates learn to handle correspondence and prepare minutes and reports during their training, good German language skills are essential. Mathematics: Knowledge of mathematics is required, for example, to handle tasks in the area of archive cost management. History: To properly classify and archive files and other archival material, knowledge of history, especially 20th-century history, is useful.

The following Ausbildung (vocational training) alternatives are available for the profession of civil servant in the mid-level archival service: Field of Law and Administration: Civil Servant in General Internal Administration (mid-level non-technical service). Commonality: Processing administrative procedures. Field of Archive, Library, and Documentation: Specialist for Media and Information Services, Archival specialization; Specialist for Media and Information Services, Library specialization; Specialist for Media and Information Services, Information and Documentation specialization. Commonality: Managing, securing, and making archive or library holdings accessible to users.

2 years

The Ausbildung (vocational training) in the middle archival service takes place as a 2-year preparatory service. It is regulated by ordinances of the Bundesland (federal state) of Bavaria and leads to a career examination.

This career path is established in the following Bundesland, but there is no specific degree/professional title: Bavaria. Career titles: Civil Servant - Archival Service (middle service), Civil Servant - Archival Service (second qualification level). Note: The responsible authority determines whether the career path is offered as an Ausbildung.

Monthly gross basic allowance for trainees in state authorities: €1,510. Source: dbb beamtenbund und tarifunion, as of February 2025. Note: In addition to the basic allowance, trainee emoluments include capital-forming benefits, and possibly family allowances and other allowances, remunerations, and surcharges.

Finding the right area of deployment after training: After their Ausbildung, civil servants in the middle archival service primarily work in state and municipal archives. Staying up-to-date: Through adaptive further training, one keeps their specialized knowledge current or brings it up to date. The range of topics extends from archival science to public administration. Career advancement: With appropriate aptitude, civil servants in the middle archival service have the opportunity to move into the next higher career path after a successful promotion procedure. With a university entrance qualification, one can also pursue a Studium (university degree) and, for example, obtain a Bachelor's degree in archival science.

Ordinance on the professional focus of archival science (Fach V-Arch) of 03.01.2014 (Bay.GVBl. S. 7), amended by ordinance of 26.03.2019 (Bay.GVBl. S. 98). In the following Bundesländer, no state-specific legal regulations exist: Baden-Württemberg, Berlin, Brandenburg, Bremen, Hamburg, Hessen, Mecklenburg-Vorpommern, Niedersachsen, Nordrhein-Westfalen, Rheinland-Pfalz, Saarland, Sachsen, Sachsen-Anhalt, Schleswig-Holstein, Thüringen.

A secondary school leaving certificate (mittlerer Bildungsabschluss) or a qualifying Hauptschulabschluss (secondary school certificate) is required for this Ausbildung (vocational training).

Educational background requires a secondary school leaving certificate (mittlerer Schulabschluss) or a qualifying Mittelschule (secondary school) certificate (Quali). Another entry requirement is being no older than 44 years of age.